Regina Caeli Academy
  • Westminster, MD, USA
  • 15.00 TBD
  • Hourly
  • Part Time

On-site staff nursery, tuition discount for enrolled families

The Center Coordinator of Operations is the local administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend training in Dallas, TX on July 18-23, 2022, and attend local training for 3 days in August. It is preferred that local administrators also teach 2-3 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:45-3pm on Mondays/Thursdays at the local center (nursery provided).

Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.

Daily Operations

    • Open or close facility
    • Collect all attendance and enter into Jupiter Grades by 9:30am
    • Oversee cleaning and use of facility
    • Contact landlord in matters pertaining to facility use or misuse
    • Contact corporate office when new supplies are needed
    • Communicate ongoing changes regarding operations: uniforms, booklists, etc
    • Conduct all drills (fire, severe weather, lockdown, etc.)

Committee Management

  • Prepare beginning-of-the-year committee sign up sheet for orientation
  • Schedule all committee meetings at the beginning of the year
  • Attend all committee meetings

Center Records

    • Maintain files, including:
      • Family contact information
      • Student Schedules
      • Tutor Schedules
      • Master Classroom Schedule
    • Create a Center Binder (for chores and dismissal)
    • Maintain Center hard files (family files, drill reports)
    • Maintain all files according to RCA norms as outlined in the Beta Drive file

Student and Faculty Schedules

  • Based on the Master Classroom schedule, update and maintain all student and faculty schedules

Center Special Events

  • Organize and manage parent volunteers for each event committee
  • Purchase all needed supplies for events
  • Oversee events and maintain consistency with RCA policies.

Admissions and Family Interviews

    • Administer assessment tests
    • Ensure all assessment fees are paid
    • Assist with set up tours and events, as needed

Book Distribution

    • Distribute books to tutors
    • Oversee collection of tutor books at the end of the center year
    • Collect and re-distribute books when teaching responsibilities are changed
    • Store and inventory any books that are not used during the year

Center Calendar

    • Maintain the Center calendar
    • Add all drills to the administrative calendar

Manage Center Petty Cash Account

    • Collect monies for your Center
    • Account for all monies and send information to the corporate office
    • Deposit money into the Center account

Main Center Fundraiser

    • Serve as committee chair for the Center main fundraiser
    • Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee

Staff Training

    • Assist with supplies and setup during staff training
    • Print and organize documents for staff training

End-of-Year Oversight

    • Oversee used book and uniform sale
    • Oversee end-of-year cleaning/work day

Activities Outside of RCA

    • Assist with planning family picnic
    • Purchase any items needed for event activities

Coordinator Training

    • Join in on all applicable conference calls
    • Attend summer coordinator training and mid-year training weekend
Regina Caeli Academy
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